What Is A Procurement Specialist?
In the traditional concept of procurement, the buyer has always been simply considered to be the business person who carries out the instructions. But in fact, the purchasing specialist is a very creative profession, and now companies also attach great importance to the purchasing department and procurement experts. As the cost center of the company, the purchasing department is very important for the company’s operation. Efficient procurement management can greatly improve the efficiency of enterprise operations, and a good procurement expert can also save costs for the company and create greater profits. So the procurement specialist is so important, what requirements are required to achieve this position? Let’s talk about some questions about procurement specialists.
What Is A Procurement Specialist?
The purchasing specialist or purchasing specialist is responsible for purchasing a variety of supplies for the company, making the most cost-effective and most suitable choice for the quality and price of the required goods or services and related specifications, then selecting key suppliers, negotiating the company’s purchase agreements, and ensuring that their materials and products meet the company’s specifications.
The types of goods that need to be purchased vary from industry to industry, and the most basic responsibility of procurement specialists is to achieve both budget constraints and cost savings and can complete the task of procuring goods that the company needs, thereby improving profitability. Additional responsibilities include assisting in market analysis, negotiating purchase prices, and preparing contracts, as well as working closely with the departmental management team and external suppliers on a long-term basis to meet various project requirements.
Procurement Specialist Job Description: Top Duties And Skills
1. Responsibilities of procurement specialists
The responsibilities of a procurement specialist include the following
- Identify goods and services that meet the organization’s quantitative and quality expectations
- Evaluate qualified suppliers and reach long-term relationships
- Negotiate specific terms with suppliers, including price, product quality, delivery date, etc
- Be sensitive to changes in industry trends and pay attention to the launch of new products
- The pricing of goods is compared to industry trends to determine appropriate pricing
- Contact suppliers and project managers for updates and details of shipments
- Communicate with various departments, create purchase orders, and communicate with suppliers
- Check invoices regularly
- Monitor inventory in real-time and replenish goods when needed
- Attend regular meetings with the legal department to ensure that the contract signed is beneficial to the company
- Work closely with the project team to understand the details of procurement requirements
2. Essential skills for procurement specialists
Some of the necessary skills and qualifications that a qualified procurement professional must possess include the following:
- Excellent communication and negotiation skills: Impeccable communication and negotiation skills and independent problem-solving skills are important for procurement experts to negotiate on behalf of the company and suppliers to ensure that the product requirements are purchased, and to use these skills to maximize the interests of the company when communicating with suppliers and building long-term relationships.
- Mandatory professional requirements: Procurement experts need to have a strong sensitivity to changes in the industry and market situation, have strong industry knowledge, and have their own independent opinions. Most procurement specialists have a bachelor’s degree in finance, business, accounting, or a related field, preferably a master’s degree in a related field, and preferably have sufficient mature experience in the procurement of products in the same field.
- Ability to independently manage project management: Procurement experts often need to manage multiple projects at the same time, only need strong work planning ability, management delegation ability, and the ability to evaluate progress towards goals, and need to work flexibly for long hours to ensure the successful completion of procurement tasks within a limited time. This is very important for the operation of the project.
- Independently solve problems: Procurement experts must have strong problem-solving skills in order to make reasonable judgments in the face of emergencies and solve problems smoothly to avoid losses to the company. For example, sometimes it is necessary to solve the problem of the company producing products that urgently need to be used, and this batch of materials does not meet the company’s quality standards.
What Is A Procurement Specialist Salary?
The average procurement specialist can earn $58,531 per year. Your actual salary may vary depending on your specific work experience, ability, degree, company location, and organizational size. The Bureau of Labor Statistics does not produce statistics specifically on the job prospects of procurement specialists, but it expects that jobs in related fields such as purchasing managers, buyers, and purchasing agents will be paid higher because workers have more procurement experience and negotiation skills, and they can reduce supplier costs and maximize profits.
How To Become A Procurement Specialist In 6 Steps
You can learn how you can become a procurement expert by following these steps:
1. To obtain a relevant bachelor’s degree
Most procurement specialists require at least a bachelor’s degree in a discipline such as supply chain management, engineering, business administration, or economics. You can build up your knowledge by taking the following courses:
- Corporate Marketing
- financial management
- Product supply chain
- Material Handling
- Procurement practices
2. Have relevant work experience
During your bachelor’s degree program, you can participate in more internships in corporate procurement positions and gain enough work experience before graduation. Some schools will take practical courses as a requirement for graduation examinations, which means that you must have relevant practical examinations to obtain a graduation certificate. You can rest assured that most companies offer internships for on-campus students, so you don’t have to worry about finding them.
3. Consider pursuing a master’s degree
For those who have a more demanding career and want to obtain a more senior position as a procurement specialist, you can consider obtaining a master’s degree in finance or other related fields. A Master of Business Administration (MBA) is a suitable option.
4. Obtain relevant qualification certificates
Procurement specialists can obtain a variety of relevant certificates, which can first be used to show potential employers your potential ability in the job search process so that you can get an opportunity to demonstrate your ability. And these certificates can show that you have a solid theoretical understanding of the industry as a whole. Here are some of the Procurement Professional certifications you can earn:
- Certified Procurement Professional (CPP): This is a professional certification from the American Purchasing Association. To qualify, you must have at least two years of work experience in the field and meet other requirements set by society.
- Certified Professional Public Buyer (CPPB): This certification is certified by the General Public Procurement Certification Council (UPPCC). For individuals who perform essential functions in public or government procurement. There is no requirement to have a degree and no management experience is required to apply for this certification.
- Certified Professional Purchasing Manager (CPPM): This certification from the American Purchasing Association is for purchasing managers. To receive this distinction, you must have been CPP certified and have completed a three-week online course that will successfully pass the written exam.
- Registered Public Procurement Officer (CPPO): UPPCC’s certificate is for individuals who hold procurement leadership positions in public or government bodies. To apply for this certification, you must have a bachelor’s degree or higher from an accredited institution, as well as five years of procurement experience and three years of management experience. This certification can be obtained after passing the test after all of the above.
- Certified Procurement Consultant (CPPC): The American Purchasing Association’s certification is similar to the CPPM distinction, but is not specific to managers. The requirement is that you must have obtained CPP certification and a business or related degree certificate from a formal college or university, and successfully pass the exam in a three-week online course.
- Certified Supply Chain Professional (CSCP): Certification by the American Association for Production and Inventory Control (APICS) examines an understanding of fundamental technical concepts and strategies in the supply chain that apply to a variety of industries. To qualify for the exam, you need to have at least three years of business experience, and a bachelor’s degree certificate.
5. Join professional organizations
Joining a membership organization is a very important social means to connect with industry professionals, and by communicating with these professionals and asking for advice, you can help or guide them in your job search and solve some of the tricky problems you encounter. Here are some recommended organizations of procurement experts:
- American Purchasing Association: This organization for purchasing managers, buyers, and executives focus on providing regular training and professional certification for participants.
- Institute for Supply Management: This non-profit organization is dedicated to training and regularly educating professionals to influence supply management.
- National Association of Procurement Officials (NASPO): This nonprofit association advances public procurement by promoting education, research, professional development, and innovation across the field.
- National Institute of Government Procurement (NIGP): This organization provides technical services, advocacy initiatives, and educational opportunities to procurement specialists in the public sector.
- Society of Manufacturing Engineers: This non-profit association is open to school students, related workers, and industry professionals.
6. Take professional development courses
You can continuously improve your business capabilities by attending professional training courses to continuously learn new knowledge about procurement experts or obtain more relevant certifications. At the same time, by taking these courses, you can learn more about the industry and stay up to date with the latest industry developments and new initiatives. Professional development resources are also available to enhance the way you work through a variety of channels, including webinars, workshops, and workshop courses. 6. Take professional development courses
You can continuously improve your business capabilities by attending professional training courses to continuously learn new knowledge about procurement experts or obtain more relevant certifications. At the same time, by taking these courses, you can learn more about the industry and stay up to date with the latest industry developments and new initiatives. Professional development resources are also available to enhance the way you work through a variety of channels, including webinars, workshops, and workshop courses.
Through this article, I believe that you already have a more detailed and clear understanding of procurement experts, then if you are an entrepreneur or company owner, then I believe that you have a clearer understanding of the job requirements for recruiting procurement experts, and you will be more attentive to the management of the purchasing department. And if you want to become a procurement expert in the future or want to apply for this position, then you will definitely work hard to meet this requirement. If you would like to ask more questions about the purchasing specialist, you can contact us and we will be happy and patient to answer all kinds of questions.
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